Is the Significant Controllers Register public, where is it kept, and what if I do not keep it?
The register is not filed with the Companies Registry and is not open to the public. It must be kept at the registered office or another place in Hong Kong. Law enforcement can require access. Failing to keep it properly is an offence: HK$25,000 plus HK$700 a day for the company and each responsible person, and up to HK$300,000 and two years' imprisonment for knowingly false entries.
Where and how
- Keep it at the registered office or another place in Hong Kong. If that place is not the registered office, file Form NR2 within 15 days.
- It is a company record, not a public filing. Ordinary members of the public cannot search it.
Who can access it A significant controller named in the register can also inspect it. Law enforcement officers can inspect on demand, including the Companies Registry, Customs and Excise Department, HKMA, Hong Kong Police Force, Immigration Department, Inland Revenue Department, Insurance Authority, ICAC and the SFC.
What it should record Information on each significant controller and registrable legal entity, and notes when the company has issued notices to suspected controllers and not received a reply.
If you do not comply
- Failing to keep the register, identify controllers, keep it up to date or make it available to law enforcement officers is an offence. The company and every responsible person face a fine at level 4 (HK$25,000) and, where it continues, HK$700 for each further day.
- A person who receives a notice from the company and does not comply within one month faces a fine of HK$25,000, as does any related person.
- Knowingly or recklessly giving false or misleading information, in the register or in a reply to a notice, carries up to HK$300,000 and two years' imprisonment on indictment, or HK$100,000 and six months on summary conviction.
Good practice Review the register when shares change hands, when directors change, and at least when preparing each annual return.
Legal basis
- Companies Ordinance (Cap. 622), Part 12, Division 2A (significant controllers register), including ss.653ZA and 653ZE
- Companies Ordinance (Cap. 622), s.895
Sources
Applies to 2026 · Last reviewed 29 October 2026
General information for business owners, not legal, tax or professional advice. Rules change, so check the sources or ask a licensed professional before you act.
Related questions
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