BOOKKEEPING
Writing down what happened
Every sale, every bill, every payment, in order, with the document attached. That is the whole job.
All year, as things happen
Snap a bill. Say yes once. It remembers.
A full set of books, from
RM 3.83a day
RM 1,399 a yearMarket rate RM 2,600
Annual plan, annual turnover under RM 360,000. Monthly books from RM 449 a month.
Your accounts are the record of every ringgit in and out of your company. OCTIS reads your bills, learns how you sort them, and keeps that record — the same one your SST form, your reports and your year end come out of.
Watch it read a receipt
The whole screen first, then the details. Switch to see it read a language nobody here speaks, in a currency that is not ringgit.
Two documents, the same screen.
Everyone can show you that part. What matters is where the receipt goes next.
Two words, and what each one means
People use them as one word. They are two jobs, and you are buying one of them or both.
ACCOUNTING
Turning that record into forms other people need
Your SST form, your year-end accounts, your tax figure. Every one of them is built from the record above.
At each deadline
So the record is the raw material. Get it wrong and everything made from it is wrong too.
One book. Everything comes out of it.
Three things go in. Three things come out. Nobody types anything twice on the way.
Goes in
- Billswhat you pay
- Invoiceswhat you are owed
- Bankmoney in and out
One bookEvery entry, with its document attached
Comes out
- SST formyour tax return
- Reportsprofit, and who owes you
- Year endaccounts and tax
- Your company secretarysets two dates: when the company started, and when its year ends. The book counts every month from those.
- Your auditorgets a read-only seat and the schedules, taken straight out of this book.
The part that saves you time
It learns how you sort things
First bill from a supplierYou tell it where that one goes.
Every bill from them after thatAlready filled in. You just say yes.
Same for your bank lines. The more you approve, the less is left to approve.
What it does not do
- It does not send anything to LHDN for you, and it does not replace your audit.
- A qualified accountant still checks the books. The software does the typing, not the judgement.
Built for how the month actually goes
Eight screens, in the order a year actually happens. All from the same demo company.
Where the year stands, and the one thing to do today
Cash, profit, what you are owed, what you owe. Below them, the work still left, worst first.
Reads a receipt nobody in the office can
A receipt from Seoul. Shop name translated, won detected, tax split out, filed as money you owe.
Say yes once. It remembers the supplier.
Approve a supplier once. The next bill from them arrives already carrying that account.
Bank lines claim their entry, once
Import the statement. Every line gets a proposed account. The ones it cannot place are left for you.
The SST return is computed, not compiled
The figure is worked out from the entries, not typed in. Every line traces back to a transaction.
The month closes on a checklist, then locks
The screen shows what is still not done. Close the month and nothing new can go in.
Nothing is edited in the dark
A posted entry cannot be changed or deleted. A correction is a new entry, and both stay.
Every report the year needs, off the same ledger
Profit and loss, balance sheet, cash flow, ageing, SST, tax. One place, one source.
Every client's books, one row each
Current month, last close, and what is waiting, with the number. Click a row to go into that client.
Every job, with one named owner and a due date
One queue across every client. What the job is, whose it is, when it is due. Dates counted back from the statutory ones.
This is a shared work queue, not a staff-management system. No roles, no rates, no timesheets.
Talk to us about your practiceTyping it in vs. a scanning tool vs. OCTIS
Three ways to run the same year — including the row where a scanning tool is the better fit.
| Feature | Typing it in | Scanning tool | OCTIS |
|---|---|---|---|
| Reading the document | You type every field | Header and lines, exported | Every line, with the account already chosen |
| After it is read | Type it into the ledger | Export it to the ledger | It is already in the ledger |
| Bank statement | Keyed line by line | Extracted to a CSV | Matched to an entry, and only one |
| Where deadlines come from | A calendar someone keeps | Not its job | Counted from the company's own two dates |
| SST and year end | A separate job | Separate software | Computed from the posted ledger |
| Changing a posted entry | Possible, and invisible | Not its job | Refused; corrections are new entries |
| Keeping Xero or QuickBooks | — | Yes — exports to most ledgers | No. OCTIS is the ledger. If you must keep yours, a scanning tool fits better. |
| Who signs off | You | You | The machine drafts; a qualified accountant reviews and signs off |
| Pricing | Staff time | Per document | Flat monthly or yearly fee, by turnover band |
Priced by turnover band. Never by the hour.
Same books, same review, whichever band you are in. Find your row.
Dormant
Average market rate RM 600 / year
RM 499 / year
Saved 17% off market rate
For companies holding registration with no trading activity.
- Yearly accounting entries and transaction recording
- Preparation of management accounts
Most chosenMost operating companies start here — a profit figure that is a year old cannot inform anything.
Annual Accounting
Priced by annual sales turnover
Average market rate From RM 217 / month
From RM 117 / month
Saved Around 46% off market rate
For companies whose accounts exist to satisfy statutory compliance.
- Yearly accounting entries and transaction recording
- Preparation of management accounts
Monthly Accounting
Priced by monthly sales turnover
Average market rate From RM 900 / month
From RM 449 / month
Saved Around 50% off market rate
For operating businesses that need current figures to make decisions.
- Monthly accounting entries and transaction recording
- Preparation of management accounts
Select your row to see it on the card above.
| Turnover | Market rate | Our rate | Saved |
|---|---|---|---|
| RM 900 | RM 449 | ~50.1% | |
| RM 1,300 | RM 699 | ~46.2% | |
| RM 1,600 | RM 849 | ~46.9% | |
| RM 2,100 | RM 999 | ~52.4% | |
| RM 2,700 | RM 1,249 | ~53.7% | |
| — | Discuss your needs | — |
Crossing a band mid-year triggers a top-up fee for the higher band. Dropping a band adjusts at renewal.
Behind on your books? Catch-up is from RM 199 per back-month, quoted before we start and only for the months that need clearing.
Your books stay yours: the ledger, the schedules and the audit pack are downloadable at any time.
Fees exclude disbursements and indirect tax. Terms and conditions apply.
Full pricing, why it matters, and how it compares
Rather have our team do the accounts for you? See the accounting & bookkeeping service
Built so the books can be trusted
- Nothing files without a yes
- Every document either waits for your yes or files under a rule you approved — and it says which.
- A posted entry cannot be edited
- Not by you, not by us. The database refuses the update. A correction is a new entry pointing at the old one, and both stay on the record.
- Closed months stay closed
- A closed period refuses new postings. Locking one is permanent — for everyone, including us.
- A person signs off
- AI does the reading and the matching. OCTIS's accounting team reviews the books and prepares the management accounts.
Questions people ask before they start
What is OCTIS?
A business-in-a-box app. Every service a company needs, such as accounting, tax, audit and company secretary, is ordered, tracked and delivered in one place.
Is the lowest price guarantee real? How does it work?
Yes. Moving to OCTIS from another firm? Send us your current bill. We match the price, or take 10% off it. Move more services and you save more: 10% for one, 20% for two, 25% for all three (accounting and bookkeeping, audit, tax).
Is the money-back guarantee real? How does it work?
Yes, on every OCTIS service. Ask in writing within 30 days of paying. Read the Money-Back Guarantee terms
How does OCTIS help me get more done?
One app and one chat instead of a firm for each service. You upload a document once, and you see where every order stands without asking.
How does OCTIS help me cut extra costs?
We automate the whole process, so your company's compliance and the back-and-forth cost less to run. That is why we can charge less and deliver faster. A live company health check in the app also shows where you are spending more than you should, alerts you, and suggests a better option that costs less.
How does OCTIS help me keep risk under control?
Reminders for your company's deadlines, so nothing is missed, and a professional legal team when you need one.
Is everything in OCTIS done by AI?
No. Licensed professionals do the work. AI helps them work faster, and helps you understand and analyse your own company quickly.
Bring ten of your own receipts.
Twenty minutes, on your documents instead of ours. Watch them land in the book, and see what still needs a person.