OCTIS • Company secretary

A company secretary you never have to chase

We take over from your current secretary, keep your registers and SSM filings in order, and remind you before every deadline.

We write to your current secretary and move the records across. You chase no one.
Registers, resolutions and SSM dates sit in one dashboard, with a reminder before each deadline
On takeover we review your filing status and flag anything overdue

Get up to 30% off

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Why OCTIS

Registers that are always up to date

Members, directors, charges and beneficial owners are kept current as your company changes. When someone asks to see them, they exist.

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A licensed secretary with a name you know

A named point of contact, and a licensed company secretary behind every register and resolution. AI tracks and drafts. A person decides.

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Directors and shareholders change, the filing follows

A new director, a new shareholder, a new address. We prepare the change and lodge it with SSM within the statutory deadline.

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Every SSM date, flagged before it arrives

Your annual return, AGM notices and change filings sit on a tracked calendar from day one, and a reminder reaches you before each one is due.

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Your company records, open any time

Registers, resolutions and the minute book live in your dashboard, searchable, with a confirmation of every lodgement kept beside them.

A plan that fits everyone

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Startups with a changing team

Co-founders join, shares move, directors change. Registers, resolutions and SSM filings keep in step with each change.

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Directors who are often away

You are not there to sign for the post. SSM and LHDN mail to your registered address is digitised to your dashboard, and you sign resolutions digitally.

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Owners who run the business, not the paperwork

Running the shop is already a full week. Registers, resolutions and filing dates are ours to track, so the paperwork stops landing on you.

The complete company secretary package

Your plan covers:

A licensed company secretary named and appointed to your company
Registered office address, with SSM and LHDN mail digitised to your dashboard
Statutory registers of members, directors, charges and beneficial owners
Board and members' resolutions drafted, circulated for e-signature and recorded
SSM lodgements for changes of directors, shareholders, address and other particulars
Annual return tracked against your anniversary, prepared and lodged with SSM
AGM notices, minutes and resolutions where required
Reminders before every SSM deadline
A searchable digital minute book, open any time
A confirmation of every lodgement kept in your dashboard
Practical advice on directors' duties, meetings and compliance
Handover from your current secretary, managed with SSM
A review of your filing status on takeover, with anything overdue flagged

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HOW IT WORKS

Switch in four steps

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Send your current bill

WhatsApp us the bill you pay your secretary today. A photo is enough. We quote up to 30% below it, until 31 Dec 2026.

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Sign one letter

You give us your current secretary's name, phone and email, and sign one letter of authorisation digitally. That is your whole part.

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We contact your current secretary

We write to them, request your registers and minute book, and coordinate their resignation and our appointment with SSM. The 30-day money-back guarantee runs until we first contact them.

Your records move in, the dates are tracked

Registers, resolutions and the minute book move into your dashboard. We review your filing status, flag anything overdue, and track every date from day one.

Get up to 30% off

Not sure what you need?

Send us your current bill. We tell you what it covers, what you can leave out, and quote up to 30% below it, until 31 Dec 2026.

Send my bill

Switch secretary without the chasing

Changing secretary sounds like letters and chasing. You give us a name, a phone number and an email, and sign one letter. We write to your current secretary, take over your registers and minute book, and lodge the change with SSM. Change your mind before we first contact them, and the 30-day money-back guarantee covers the transfer.

Switch now

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Bring the rest of your company across

Accounting and tax are priced from your current bill too, up to 30% lower, until 31 Dec 2026.

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Accounting and bookkeeping

Your books kept up to date, with reports you can open any time.

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Company incorporation

Starting another company? We register your new Sdn Bhd with SSM.

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Tax

Your company's tax matters, handled by the team that already knows your company.

WHAT A COMPANY SECRETARY DOES

What the Companies Act asks of your company secretary

1Every company must have one

The Companies Act 2016 requires every company to have a company secretary. We appoint a licensed one, personally accountable under the Act.

2Registers that stay current

The record of who the company is, its members, directors, charges and beneficial owners, must be kept current as it changes. We keep it for you.

3Changes go to SSM on time

A change of director, shareholder or address is filed with SSM within the statutory deadline. Let the record lapse far enough and SSM can strike the company off the register. We prepare and lodge each change.

4The annual return

The annual return is due within 30 days of your company's incorporation anniversary, every year. We track the date, remind you before it, and prepare the return.

5The signature is still yours

The Act places the compliance duties on the company and its directors. Changing secretary changes who does the filing, not who answers for it. We draft, lodge and remind, and you stay informed.

FAQ

How much does a company secretary cost?

We price from your current bill. Send the bill you pay today on WhatsApp and we quote up to 30% less, until 31 Dec 2026. The licensed secretary, the registered office address, the statutory registers and the lodgement reminders are all part of it. SSM's own filing fees are charged by SSM directly, not by us.

Do I need to tell my current secretary myself?

No. You give us their name, phone and email, and we write to them ourselves, quoting the letter of authorisation you signed with us. We request the statutory records and coordinate their resignation and our appointment with SSM. You don't have to raise it with them, explain why you're leaving, or chase anyone.

What do I actually have to do to switch?

Three things, and one is optional. Tell us who your current company secretary is: name, phone and email. Sign one letter of authorisation digitally, which lets us act for you. Optionally upload your latest annual return and audited accounts. If you don't have them to hand, we obtain them from your outgoing secretary. Everything after that is ours.

Can I get my money back if I change my mind after switching?

Yes, within limits. Transfer of Company Secretary to OCTIS is covered by our 30-day money-back guarantee. Ask in writing within 30 days of purchase, up to the point we first contact your outgoing secretary to start the transfer. After that, the handover and the costs of taking over your engagement have begun, and the guarantee no longer applies.

What if our filings are already behind when we switch?

We review your filing status when we take the appointment over, and flag anything overdue before it slips further. It doesn't stop the transfer. It means we tell you what needs clearing first, and help you bring it up to date.

Is the company secretary actually licensed?

Yes. Your secretary is a qualified, licensed professional who meets the Companies Act 2016 requirements. AI supports their work, but a licensed person carries the statutory responsibility.

What if I need a resolution urgently?

Tell your secretary what the board needs to decide. We draft the resolution, circulate it for e-signature and file it, with no waiting for a physical meeting.

If a secretary files for us, are the directors still responsible?

Yes. A secretary drafts, lodges and reminds, but the Companies Act still holds the company and its directors responsible for making sure it happens. The appointment can move from one secretary to another. The responsibility does not move with it, which is why we track every date and tell you before it arrives.

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