You approve, an accountant files
On managed payroll you review the run and e-sign it. Only then does a named accountant submit it. If we make an error, we correct it.
OCTIS • Payroll
Payday is handled, you just approve it
We work out the pay, the KWSP, PERKESO, EIS and PCB deductions and the payslips, and on managed payroll a named accountant files it once you approve.
- Leave and claims feed the payroll run, so nothing is typed twice
- KWSP, PERKESO, EIS and PCB rates update on their own
- On managed payroll, you e-sign before anything runs
Why OCTIS
Leave and claims flow into the run
Your team logs leave and claims in OCTIS, and payroll reads from the same account. Nobody re-keys a day off into a spreadsheet.
Rates that update themselves
KWSP, PERKESO, EIS and PCB tables update automatically, so nobody edits a rate by hand when contributions are revised.
Payslips, EA forms and Form E, generated
Payslips go to each employee from the dashboard, and the bank payment file is ready to upload. EA forms and Form E come out of the same run.
Filed on the date, every month
On managed payroll, KWSP, PERKESO, EIS and PCB are submitted on schedule, and a weekly task shows the month so far, so month end holds no surprise.
A plan that fits everyone
Owners hiring their first employee
You have just become an employer and have never run a payroll. One employee is enough to start, and we get the first run set up so hiring never waits on payroll.
Owners with a team and nobody to run payroll
You or your office manager spend about a working day every month on it, because nobody else can. Hand it over and keep the one thing only you can do: approve it.
Companies on a spreadsheet or another provider
Switching does not have to wait for the new year. We bring this year's figures across so PCB and the EA form stay right, with no fee to move.
The complete payroll package
Every month, and once a year, you receive:
- Salary calculation: basic pay, allowances, overtime and deductions
- KWSP (EPF), PERKESO (SOCSO) and EIS contributions, at the current rates
- PCB (income tax deduction) worked out for each employee
- Payslips generated and delivered to each employee
- Bank payment file, ready to upload to your bank
- Leave and claims feeding the run, nothing re-keyed
- An EA form for each employee, once a year
- Form E for the company, once a year
- This year's figures brought across when you switch to us
- Submission to KWSP, PERKESO, EIS and LHDN on schedule by a named accountant (managed payroll)
- A weekly payroll task in your dashboard showing the month so far (managed payroll)
- A full payroll summary for your e-sign before the run (managed payroll)
- Errors we make, corrected by us (managed payroll)
HOW IT WORKS
From your first message to payday, in four steps
01
Tell us how you run payroll today
WhatsApp us how many people you pay and whether it sits in a spreadsheet or with another provider. A person replies and tells you how to start.
02
Set up once, keep your team data current
Salary structures, allowances and employee details go in once. After that your team updates new hires, salary changes and deductions as they happen, and OCTIS picks them up.
03
A weekly check, not a month-end scramble
On managed payroll, a task in your dashboard each week shows the month so far and anything flagged. Before the run, a full summary comes to you to e-sign.
04
You approve, then it is filed and ready to pay
Once you e-sign, the run is generated: KWSP, PERKESO and PCB calculated, payslips produced and the bank file ready to pay your team.
Not sure whether to run it yourself or hand it over?
Tell us how many people you pay. We tell you which option fits and how to start, and you can move from running it yourself to managed payroll in any month, on the same account.
Move your payroll to OCTIS, even mid-year
Changing payroll sounds like it will break your EA forms. It will not. We bring this year's figures across so PCB and the EA form stay right, with no fee to move. Send us what your current provider or spreadsheet holds.
Switch now
Keep the rest of your compliance in one place
Bring your accounting, tax and company secretary to OCTIS too, and get up to 30% off your current bill until 31 Dec 2026.
PAYROLL IN MALAYSIA
What Malaysian payroll asks of you, and what we do about it
1Four payments for every employee, every month
Each employee sets off four separate payments: KWSP (EPF), PERKESO (SOCSO), EIS and PCB, the income tax deducted and paid to LHDN. Most fall due by the 15th. We calculate each one and, on managed payroll, submit on schedule.
2A payslip every month
Every employee gets a payslip each month. We generate them and deliver them to your staff from the dashboard.
3Once a year, the EA form and Form E
Each employee needs an EA form and the company needs Form E. Both come out of your payroll runs, so the figures match what was actually paid.
4The liability stays with the employer
Outsourcing the work never outsources the liability. Under the EPF Act 1991, directors are personally liable, with any provider. That is why you approve a managed run before it files, and why we flag what looks wrong.
5The contributions are your money, not ours
The KWSP, PERKESO, EIS and PCB amounts go to those bodies and LHDN. Our fee is only for running and filing the payroll.
FAQ
What is the difference between running payroll myself and managed payroll?
The calculation, the payslips and the forms are the same. The difference is who does the work and who is accountable for the submission. If you run it yourself, your team calculates, approves and exports inside the OCTIS dashboard. On managed payroll, our team prepares the run, you review it and e-sign, and a named accountant files it.
Do I need a minimum number of employees?
No. One employee is enough. A company of one can run payroll with OCTIS.
Can I switch from my current provider or spreadsheet in the middle of the year?
Yes. We bring this year's figures across so that PCB and the EA form stay right, and there is no fee to move.
On managed payroll, do I still enter employee data?
Yes. You keep your own employee records: new hires, salary changes and other updates. OCTIS picks that data up and processes the payroll from it. If you want the data entry handled as well, talk to us about our employer of record service.
How do the weekly task and the month-end e-sign work?
On managed payroll, a payroll task arrives in your dashboard every week showing the month so far: new hires processed, changes recorded and anything flagged. Before the run generates, we send a full summary with headcount, total salary and statutory deductions as an e-sign task. Payroll only runs after you sign.
Can I start by running payroll myself and hand it over later?
Yes, in any month. It is the same account and the same employee data, so there is no migration and no set-up to repeat. We take over the processing from the following month.
If something is wrong in a payroll run, who corrects it?
The party that made the error corrects it. On managed payroll that is us. If you run payroll yourself, it is you. The legal liability stays with the employer either way, which is why you approve a managed run before it files.
Are the contributions included in your fee?
No. The KWSP (EPF), PERKESO (SOCSO), EIS and PCB amounts are your money going to those bodies. Our fee is only for running and filing the payroll.
Can you run payroll for a second company, off-cycle runs or foreign staff?
Yes, and these are quoted separately: extra entities on one account, off-cycle and mid-month runs, and expatriate payroll. If you hire people without a local entity, our employer of record service puts them on payroll for you. Tell us your set-up and we will tell you what it takes.