How do I do a company name search and reserve a name with SSM?
Search the proposed name on SSM's online system first, then either reserve it for RM50 (valid 30 days, extendable to 180) or use direct incorporation, which applies for the name and incorporation together. The name must end with Sdn. Bhd. for a private company and must not be misleading or restricted.
Step 1: name search. Check on SSM's system whether the name is available. A name is not available if, for example, it is identical or too similar to an existing one, or is otherwise barred under Companies Act 2016, s.26.
Step 2: choose a route.
- Name reservation: apply online, fee RM50 per name. If approved, it is held for 30 days, and the Registrar may allow longer, up to a maximum of 180 days. Incorporation is then a separate application with the RM1,000 fee.
- Direct incorporation: name approval and incorporation in one application. If SSM approves the name, the application goes straight to processing.
Rules on names
- A private company's name must end with "Sendirian Berhad" or "Sdn. Bhd." (s.25).
- Names suggesting a government link, royalty or a regulated activity usually need prior approval from the relevant authority.
- A company must display its registered name at its premises (s.30).
You can change the name later by special resolution and notify SSM within 30 days (s.28), but approval is not automatic.
Legal basis
- Companies Act 2016, s.25
- Companies Act 2016, s.26
- Companies Act 2016, s.27
- Companies Act 2016, s.28
Sources
Applies to 2026 · Last reviewed 29 October 2026
General information for business owners, not legal, tax or professional advice. Rules change, so check the sources or ask a licensed professional before you act.
Related questions
- What business structure should I choose in Malaysia: sole proprietorship, partnership, LLP or Sdn Bhd?Pick based on liability, who owns it and how credible you need to look. A sole proprietorship or partnership is cheapest but the owners are personally liable; an LLP or a Sdn Bhd gives a separate legal entity. A Sdn Bhd is the usual choice once you hire staff, sign larger contracts or bring in investors.
- What is the difference between a sole proprietorship and a Sdn Bhd in Malaysia?A sole proprietorship is not a separate legal person, so you are personally liable for all business debts. A Sdn Bhd is its own legal person and shareholders are generally liable only for unpaid share capital. A Sdn Bhd costs more to set up and carries more yearly filing duties.
- What is an LLP in Malaysia and how is it different from a Sdn Bhd?A limited liability partnership (LLP) is a body corporate registered under the LLP Act 2012. It needs at least two partners (a shortfall is allowed for six months) and a compliance officer who is a Malaysian citizen or permanent resident living in Malaysia. It runs on a partnership agreement, not a board. A Sdn Bhd has directors, shares and heavier governance under the Companies Act 2016.
- How do I register a Sdn Bhd with SSM step by step?Search and apply for a company name, then lodge the incorporation application online with SSM through its e-services (MyCoID), with director and shareholder details, registered office and business activity. Pay the RM1,000 fee, then appoint a licensed company secretary within 30 days of incorporation.
- How much does it cost to incorporate a Sdn Bhd in Malaysia (SSM fees)?SSM's own fee is RM1,000 to incorporate a company limited by shares, plus RM50 for each 30-day name reservation (unless you use direct incorporation). Your total will also include the company secretary and any professional fees, which are not set by SSM.