How do I renew a sole proprietorship or partnership registration with SSM?
Renew online through SSM's ezbiz portal before the registration expires, for one to five years. Fees are RM60 a year for a trade name or RM30 a year if you trade under your own IC name, plus RM5 per branch. Trading after expiry is an offence under the Registration of Businesses Act 1956.
SSM's renewal guideline says:
- Renewal can be made any time before the expiry date and up to 12 months after expiry. It also states a renewal should be made before expiry within 30 days; follow the earlier timing to stay safe.
- Only the owner or a person responsible can apply, through ezbiz.ssm.com.my after registering as an ezbiz user. Renewals filed this way are auto-approved.
- Term: one to five years.
Fees per year
- RM60: sole proprietorship or partnership using a trade name.
- RM30: sole proprietorship using the owner's name as on the identity card.
- RM5: each branch.
- RM10: business information printout.
Penalty. Anyone who carries on business after the registration has expired commits an offence and can be fined up to RM50,000, jailed up to two years, or both.
Note: this applies to sole proprietorships and partnerships, not to Sdn Bhd companies, which file annual returns instead. Fees may change; check SSM's current guideline.
Legal basis
- Registration of Businesses Act 1956, s.5A
Sources
Applies to 2026 · Last reviewed 29 October 2026
General information for business owners, not legal, tax or professional advice. Rules change, so check the sources or ask a licensed professional before you act.
Related questions
- What is the deadline to lodge beneficial ownership information with SSM?Changes to the beneficial owner register must be lodged with SSM through e-BOS within 14 days of being recorded (s.60B(3) and (4)). SSM gave companies until 30 September 2024 to lodge their first information without the 14-day limit or late charges. That window has closed, and lodging carries no SSM fee.
- When is the annual return due for a Sdn Bhd in Malaysia?A company must lodge its annual return with SSM within 30 days from the anniversary of its incorporation date, every calendar year. It does not apply in the calendar year the company is incorporated. The return is signed by a director or secretary.
- When must a private company lodge its financial statements with SSM?A private company must circulate its financial statements to members within six months of its financial year end, then lodge them with SSM within 30 days of circulation. Late lodgement is an offence with a fine of up to RM50,000 plus daily fines. Whether an audit is needed is a separate question.
- How do I change directors of a Sdn Bhd and what is the deadline?Pass a board or members' resolution, get the new director's written consent, update your register, and notify SSM within 14 days of the appointment or resignation. Late notice is an offence. A director cannot resign if that would leave the company below its minimum or without a resident director.
- How do I change my company's registered office address and what is the deadline?Notify SSM of the new registered office address within 14 days of the change. The new address must be in Malaysia and open to the public during ordinary business hours. Failing to notify is an offence with a fine of up to RM50,000. Also update your registers and tax and licence records.