It reads the bill so nobody types it
Bills, receipts, invoices and bank statements, as PDFs or photos, one at a time or a whole folder. Supplier, amount and date are read, the account is picked, and duplicates are flagged.
OCTIS HK • Accounting software
Snap a bill. Say yes once. It remembers.
Most accounting software waits for someone to type. OCTIS reads the document, proposes the account and remembers the supplier once you approve it. The same record feeds your reports, your profits tax return and your year end.
- A photo or a PDF of a bill, receipt or invoice is read and filed with the document attached
- Bank lines get a proposed account, and what it cannot place is left for you
- The month closes on a checklist, and a qualified accountant still reviews the accounts
Why OCTIS
Say yes once, and it remembers the supplier
Approve a supplier once. The next bill from them arrives already carrying that account. The more you approve, the less is left to approve.
Bank lines claim their entry, once
Import the statement. Every line gets a proposed account, and each is matched to an entry and only one. The ones it cannot place are left for you.
The month closes on a checklist, then locks
The screen shows what is still not done. Close the month and nothing new can go in. Locking is permanent, for everyone, including us.
Nothing is edited in the dark
A posted entry cannot be changed or deleted, by you or by us. A correction is a new entry pointing at the old one, and both stay on the record.
Made for owners who would rather not type
Owners who run the shop, not the ledger
Snap the bill when it arrives and say yes once. The record builds itself, and a person checks it.
Receipts from anywhere, in any language
A receipt from abroad is read and translated, with the original kept underneath. The currency is detected and the amount stays in the currency it was paid in.
Teams that submit expenses
File a receipt as an expense claim and the document stays attached to the entry, so every figure traces back to its paper.
PRODUCT FEATURES
Smart AI tools that do the typing for you
Snap a bill, say yes once
Photograph a bill or receipt, or upload a PDF. OCTIS reads the supplier, amount and date, picks the account and warns you about duplicates.
Bank lines, matched for you
Import the bank statement and every line gets a proposed account. What it cannot place is left for you, and your cash position stays in view.
Reports off the same ledger
Profit and loss, balance sheet, cash flow, ageing and the figures your profits tax return starts from, in one place from one source. Every line traces back to a transaction.
Receipts in any language and currency
Receipts in other languages are read and translated, with the original kept underneath. The currency is detected and the amount stays in the currency it was paid in.
Invoices and who owes you
Your sales invoices go into the same book as your bills, so debtor ageing shows who still owes you and for how long.
Expense claims, receipt attached
File a receipt as an expense claim and the document stays attached to the entry, so every figure traces back to its paper.
Want to see it on your own bills?
Send us your current accounting bill, even a photo. We price from it, up to 30% off, until 31 Dec 2026.
The rest of the year, on the same record
Your accounts and tax come out of one book.
BUILT TO BE TRUSTED
Built so the books can be trusted
1Nothing files without a yes
Every document either waits for your yes or files under a rule you approved, and it says which.
2A posted entry cannot be edited
Not by you, not by us. The database refuses the update. A correction is a new entry pointing at the old one, and both stay on the record.
3Closed months stay closed
A closed period refuses new postings. Locking one is permanent, for everyone, including us.
4A person signs off
AI does the reading and the matching. OCTIS's accounting team reviews the books and prepares the management accounts.
FAQ
Do I have to leave my current accounting software?
Yes. OCTIS is the ledger, not an add-on to one. We migrate your chart of accounts and opening balances with you, on a date agreed first. If keeping your current software is non-negotiable, a scanning tool is the better fit, and we will say so.
What can it read?
PDFs and photos of bills, receipts, invoices and bank statements, one at a time, a whole folder, or straight from a phone camera. Receipts in other languages are read and translated, with the original kept alongside.
Do I need a sales tax return in Hong Kong?
No. Hong Kong has no sales tax, VAT or GST, so there is no such return. Your books feed your profits tax return and your audit, and you can still raise sales invoices and track who owes you.
Who checks the accounts?
AI does the reading and the matching, and a qualified accountant reviews the books and signs off. OCTIS's accounting team reviews the books and prepares the management accounts.
My books are behind. Can you still take us on?
Yes. Catch-up is quoted per back-month, only for the periods that need clearing, before we start.
Does the fee include audit?
No. If your company needs one, we prepare what the auditor needs, such as the schedules, the trail and the locked periods, and give them a read-only seat. The audit fee is quoted separately.