OCTIS HK • Company secretary

Your company secretary, finally someone who replies

We take over from your current secretary and keep your annual return, registers and changes in order, with no transfer fee.

We deal with your current secretary. You chase no one.
Annual return reminders go out well before the date, and your registers open any time
Ask on WhatsApp. A person replies, usually within one working day.

Get up to 30% off

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Why OCTIS

Registers that are always up to date

Your statutory registers and significant controllers register are kept current, with a designated representative. When someone asks for them, they exist.

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A secretary who picks up

Ask on WhatsApp and a person replies, usually within one working day. You get an answer, not a ticket number.

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Directors and shares, handled when they change

New director, a resignation, shares allotted or transferred. On Premium we prepare the paperwork and file it with the Companies Registry.

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Every filing date, flagged before it arrives

Your annual return date is tracked for you, and a reminder reaches you well before it is due.

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Your company records, open any time

Registers and filings sit in your workspace next to your books and audit, so you can open them whenever someone asks.

A plan that fits everyone

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Startups with a changing team

Co-founders join, shares move, directors change. Premium keeps the paperwork in step with your cap table.

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Founders running Hong Kong from abroad

You are not in Hong Kong to sign for the post or chase a registry date. We track it, and a Hong Kong registered address can be added.

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Owners buried in admin

Annual return, registers, changes. If keeping track of them eats your week, hand the whole pile over.

The complete company secretarial package

Your plan covers:

Company secretary from a TCSP-licensed partner
Designated representative
Statutory registers
Register of significant controllers
Annual return (NAR1) filed, government fee included
Annual general meeting documents
Change of registered office, dormancy declaration
Transfer in from your current secretary, no fee
Director appointments and resignations (Premium)
Share allotments (Premium)
Share transfers (Premium)

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HOW IT WORKS

Switch in four steps

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Send your current bill

WhatsApp us the invoice from your current secretary. A person replies with a quote up to 30% below it, usually within one working day.

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We contact your current secretary

We ask for your registers and records. You don't write a single chase-up email.

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Sign once

We prepare the board resolution that appoints the new secretary. You sign it. We tell the Companies Registry within the 15 days it allows.

We track the dates from then on

We track your annual return date and remind you well ahead. The return is prepared and filed with the government fee included.

Get up to 30% off

Not sure which plan?

Send us your current bill. We match the scope, tell you which plan fits, and quote up to 30% below it.

Send my bill

Switch secretary without the hassle

Changing secretary sounds like chasing and paperwork. We do the chasing and the paperwork. We contact your current secretary and take over your registers and statutory records. You don't chase anyone.

Switch now

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Bring the rest of your company across

Bookkeeping, audit and tax are quoted from your current bill too, up to 30% lower.

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Accounting and bookkeeping

A named accountant keeps your books and files your employer's return.

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Audit

Signed by a Hong Kong practising CPA, with the profits tax return filed alongside.

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Profits tax

Your profits tax return, filed with your audited accounts.

WHAT A COMPANY SECRETARY DOES

What Hong Kong law asks of your company secretary

1Every company must have one

The secretary must be an individual who ordinarily lives in Hong Kong, or a company with a registered office or place of business in Hong Kong. We provide one through a licensed partner.

2Why the partner holds a TCSP licence

A business providing company secretarial services generally needs a trust or company service provider (TCSP) licence from the Companies Registry (Cap. 615). Our partner holds one, so that part is done properly.

3The annual return

The company files an annual return (NAR1) within 42 days after each anniversary of incorporation. We track the date, remind you well ahead, and prepare and file it with the government fee included.

4Registers

The company keeps statutory registers, including a register of significant controllers under the Companies Ordinance (Cap. 622). We keep them up to date for you.

5Changes to notify

A change of secretary goes to the Companies Registry on Form ND2A within 15 days. Changes of registered office, directors and shares are also filed with the Registry. We prepare and file them.

FAQ

Does a Hong Kong company need a company secretary?

Yes. Every Hong Kong company must have one, and the secretary must be an individual who ordinarily lives in Hong Kong or a company with a registered office or place of business in Hong Kong. A business providing that service generally needs a trust or company service provider (TCSP) licence from the Companies Registry.

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