OCTIS vs Kakitangan, Swingvy, PayrollPanda, Talenox: payroll and HR software in Malaysia
Four Malaysian payroll and HR tools side by side: what each publishes on price, trial and statutory support.
Last checked · 6 sources
Otty's short answer
Only Talenox and Swingvy publish a ringgit price: Talenox from RM20 to RM25 a month for the first five staff plus RM5 each, Swingvy RM8.50 to RM10 per user with a 5-user minimum. PayrollPanda advertises a free plan for unlimited employees. Kakitangan shows no rate on its pricing page, so ask for a quote.
Side by side
Swipe to see every column
| What matters | OCTISSdn Bhd + OCTIS | Kakitangan | Swingvy | PayrollPanda | Talenox |
|---|---|---|---|---|---|
| Published price | 10–30% below your current bill or a written quote | Quote only | RM8.50 to RM10 per user per month, plus 8% SST | Free plan for unlimited employees; paid upgrades not published | RM20 to RM25 base, then RM5 per extra employee |
| Minimum | Written quote to your headcount, Lowest Price Guarantee applies | Calculator starts at 3 employees | 5 users, plus a one-time setup fee | No minimum stated | Base fee covers the first 5 employees |
| Free plan or trial | 30-day money-back guarantee, terms apply | Try for Free; terms not stated | Free trial; length not stated | Free plan, no credit card | 30-day trial of payroll, leave and claims |
| EPF, SOCSO, EIS, PCB | EPF, SOCSO, EIS and PCB filings by OCTIS accountants | Automated, all four named | Automated tax and filing; contributions not named on the pricing page | Calculated automatically; PCB, EPF, SOCSO, EIS and HRDF on the payslip | EPF, SOCSO and EIS built in; EPF/PCB calculator |
| Payslips and year-end forms | Payslips and year-end forms prepared by OCTIS accountants | Payslips tracked and distributed securely | Payroll with statutory file export | Payslips, Form E and Form EA, emailed or exported | Detailed payslips on any schedule, viewable online |
Data sources & disclaimer: Comparison data was compiled from publicly available sources — including the competitors' own published pricing and feature pages — captured on 11 November 2026. Figures reflect the typical or advertised pricing at that time and may have changed since; plans, inclusions and prices vary by provider, region and promotion. OCTIS is independent and not affiliated with the named companies; all trademarks belong to their respective owners. This comparison is provided in good faith for general information only and is not professional, legal or financial advice — please verify current details with each provider before deciding.
Which one fits you
OCTIS · Sdn Bhd + OCTIS
Choose OCTIS if you want accountants to run payroll and the filings for you, with your books, tax and CRM in the same workspace.
Kakitangan
Choose Kakitangan if you want leave, claims, attendance and a mobile app from a Malaysia-only vendor and are happy to get a quote.
Swingvy
Choose Swingvy if you want leave, claims and payroll in one mobile app for 5 to 50 staff and accept a setup fee.
PayrollPanda
Choose PayrollPanda if payroll is the job and you want to start on a free plan with Form E and EA included.
Talenox
Choose Talenox if you want a clear ringgit price with a 30-day trial that includes leave and claims.
What the table does not show
What each one publishes on price
Talenox lists Malaysia prices in ringgit: Payroll and Leave at RM25 a month (RM20 on annual billing) for up to 5 employees, then RM5 per extra person, and a Suite with claims at RM40 (RM35 annual) plus RM8 (RM7 annual). Swingvy states RM8.50 or RM10 per user per month for Payroll and Leave and Claims, a 5-user minimum, a one-time setup fee and 8% SST; companies above 50 staff get custom pricing. PayrollPanda advertises a free plan for unlimited employees and gives no paid price on its home page. Kakitangan's pricing page shows a calculator from 3 to 400+ employees but no rate, and sends larger teams to sales.
Statutory coverage and day-to-day features
Kakitangan says it automates EPF, SOCSO, PCB and EIS and offers leave, claims, attendance and a mobile app. PayrollPanda calculates statutory items in the background, lists HRDF beside the four, generates Form E and Form EA, and includes eLeave; its home page mentions no claims module or mobile app. Talenox lists built-in EPF, SOCSO and EIS calculations, an EPF/PCB calculator, leave and claims, and works in any mobile browser. Swingvy offers payroll with automated tax and filing, leave and claims, and an app, but its pricing page does not name the individual contributions. Run one real month before you commit.
Check before you pay
Ask each vendor whether the quote includes 8% SST, what the setup fee is, and which filings they submit for you rather than only generate. Confirm contribution tables, PCB and the CP39 file match your own figures. None of the four vendor pages we read mention an acquisition or merger, but confirm who your contract is with.
Where OCTIS fits
Software generates payslips and contribution files, and you still have to submit and reconcile them. OCTIS does payroll filings (EPF, SOCSO, EIS, PCB), accounting, bookkeeping, tax and company secretary work for Malaysian companies, with a built-in CRM. Send us your current bills and we will show you 10–30% off, or give you a written quote.
Frequently asked questions
Which is the cheapest payroll software in Malaysia?
PayrollPanda advertises a free plan for unlimited employees. Among published ringgit prices, Talenox starts at RM20 to RM25 a month for 5 employees and Swingvy at RM8.50 to RM10 per user.
Does Kakitangan publish its price?
Not on its pricing page, which shows a calculator and a Request Demo button. Ask for a quote based on your headcount and modules.
Do these tools handle EPF, SOCSO, EIS and PCB?
Kakitangan, PayrollPanda and Talenox name them on their sites. Swingvy lists automated tax and filing. Test your own numbers in a trial month.
Is there a free trial?
Talenox gives 30 days of full access. Swingvy and Kakitangan offer a trial without stating its length. PayrollPanda offers a free plan instead of a trial.
Does Swingvy charge SST?
Yes. Its pricing page adds 8% SST and a one-time account setup fee to the per-user price.
Sources
Checked on the date above. Links open the provider's or regulator's own page.