We check and tidy your old books
We review your records, clear any arrears and set the timetable. Behind on your accounts? Catch-up is quoted per back-month before we start, only for the months that need clearing.
OCTIS • Accounting & bookkeeping
Your accounts, ready before every deadline. No more scramble.
Accounts done for you, monthly or once a year, with a dedicated accountant a call or message away.
- Bills, bank and reports in one book, open any time
- We own your accounting timetable, planned backwards from your filing dates
- We check what your old accountant left and put it in order
Why OCTIS
Your reports, open any time
Profit and loss, balance sheet and cash flow sit in your OCTIS workspace. You read the numbers when you need them, not when someone gets round to sending them.
One book for bills, bank and reports
Bills, invoices and bank lines go into one book, and your reports and year-end accounts come out of it. Nobody types anything twice.
Your accounting timetable, owned by us
We set the accounting timetable backwards from your filing dates, so the accounts are ready before the work is due, not rebuilt in the weeks before.
A real accountant signs off
AI does the reading and the matching. Your dedicated accountant reviews the books and prepares the management accounts.
A plan that fits everyone
Shops and online sellers
Sales and purchases come in every day. Monthly accounting records them as they happen, so you decide on this month's figures, not last year's.
Food and beverage
Supplier bills pile up fast. Photograph each one, say yes once, and the next bill from that supplier arrives already filled in.
Trading and distribution
Suppliers to pay and customers who owe you. Debtor and creditor ageing show who owes what, and for how long.
The complete accounting package
Each period, monthly or once a year depending on your plan, you receive:
- Management accounts
- Profit and loss statement
- Balance sheet
- Cash flow statement
- General ledger
- Debtor ageing
- Creditor ageing
- Bank reconciliation
- Every transaction recorded, with its document attached
- Year-end schedules your auditor and tax agent can work from
- Year-end financial statements for SSM, where audit exemption applies
- Everything open in your OCTIS workspace, any time
PRODUCT FEATURES
Smart AI tools that do the typing for you
Snap a bill, say yes once
Photograph a bill or receipt, or upload a PDF. OCTIS reads the supplier, amount and date, picks the account and warns you about duplicates. Approve a supplier once and their next bill arrives already filled in.
Insights & Financial Reports
Cash, profit, what you are owed and what you owe on one screen, with the work still left listed worst first. Profit and loss, balance sheet, cash flow and ageing all come off the same ledger.
Receipts in any language and currency
Receipts in other languages are read and translated, with the original kept underneath. The currency is detected and the amount stays in the currency it was paid in.
Bank lines, matched for you
Import the bank statement and every line gets a proposed account. What it cannot place is left for you to decide, and your cash position stays in view.
Invoices and who owes you
Your sales invoices go into the same book as your bills, so debtor ageing shows who still owes you and for how long.
Expense claims, receipt attached
File a receipt as an expense claim and the document stays attached to the entry, so every figure traces back to its paper.
Not sure where to start?
Send us the bill you pay today, even a photo. We price from it, up to 30% off, until 31 Dec 2026.
Switching to OCTIS without the hassle
Send us your latest bill and the papers you have. Within one working week we tell you what is missing, then we take over your records, clear any arrears and set the timetable.
Switch now
Bring your company secretary and tax to OCTIS too, and save up to 30%
The same offer covers your company secretary and tax work: up to 30% off your current bills, until 31 Dec 2026.
WHAT IS EXPECTED OF YOUR COMPANY
What the rules ask of your accounts, handled
1Proper accounting records
Outsourcing the accounting never outsources the duty to keep proper records, which stays with your directors. We keep every entry with its document attached, so you can open it and check it yourself.
2Financial statements for SSM
Companies that qualify for audit exemption lodge unaudited financial statements with SSM through the MBRS portal. We prepare the statements from your books.
3Lodging on time
Financial statements and returns lodged after the statutory date can attract penalties under the Companies Act. We plan the work backwards from your filing dates so the accounts are ready before they fall due.
4Your tax return starts from the accounts
We prepare the year-end schedules in the format a tax agent already works from. If OCTIS also does your tax, the same file is read, not re-keyed.
5If an audit applies
The audit is quoted separately and OCTIS never replaces it. We prepare what the auditor needs, the schedules, the trail and the locked periods, and give them a read-only seat.
FAQ
Should I choose monthly or yearly accounting?
It depends on how you use your numbers. Monthly accounting gives you management accounts every month, so pricing, hiring and borrowing are decided on current figures. It suits companies that trade every day, or report to a bank, an investor or a board. Yearly accounting records the year's transactions and prepares your management accounts once a year. It suits companies with few transactions whose accounts are mainly for audit, tax and filing. Either way, the timetable is set backwards from your filing dates, so nothing is left to the deadline.
What exactly do I receive?
Each period, monthly or once a year depending on your plan, you receive: - Management accounts. - Profit and loss statement. - Balance sheet. - Cash flow statement. - General ledger. - Debtor and creditor ageing. - Bank reconciliation. At year end you also receive the year-end schedules in the format your auditor and tax agent work from, and the financial statements prepared for lodging with SSM where your company qualifies for audit exemption. All of it is open in your OCTIS workspace whenever you want it.
My accounts are behind. Can you still take us on?
Yes. We review what you have, tell you what is missing, then clear the back months. Catch-up work is quoted per back-month, before we start, and only for the periods that actually need clearing.
I already have an accountant. How does switching work?
- Send us the bill you pay today. A photo on WhatsApp is enough. - We price from it, up to 30% off, until 31 Dec 2026. - Within one working week we tell you what is missing. - We take over your records, clear any arrears and set the timetable. After that, you get your accounts on schedule and your filing dates are met.
How is accounting priced?
We price from your current bill. Send us what you pay today and we quote up to 30% less, until 31 Dec 2026. The promotion covers accounting, audit, company secretary and tax. No bill yet? Tell us about your company on WhatsApp and we quote before we start.
Does the fee include audit?
No. Not every company needs an audit. Companies that qualify for audit exemption lodge unaudited financial statements. If yours needs one, we prepare what the auditor needs, the schedules, the trail and the locked periods, and give the auditor a read-only seat. The audit fee is quoted separately, and OCTIS never replaces the statutory audit itself.
Does AI do my accounting for me?
No. AI reads your bills and receipts and matches them to the bank lines, which saves time on the typing. A person signs off. Your dedicated accountant reviews and finalises every set of accounts, and is a call or message away.
What do I send you, and how?
Your bank statements, invoices and receipts each period. Photos and PDFs are both fine: one at a time, a whole folder, or straight from your phone camera. Receipts in other languages are read and translated, with the original kept alongside. Your finance staff and our accounting team work in one shared cloud workspace, so there are no emailed spreadsheets and no lost receipts.