On payroll within days, not months
Tell us the role, the pay and the start date. We issue the compliant contract, register for KWSP, PERKESO and EIS, and set up payroll, with no company to register first.
OCTIS • Employer of Record
You found the right person, no company needed to start them
OCTIS is their legal employer on paper and carries the contract, payroll, KWSP, PERKESO, EIS and Employment Act 1955 side. They work for you and report to you.
- No Malaysian company needed to put them on payroll
- Nothing held as a deposit before your hire starts
- When you incorporate, the team moves across with contracts, payroll history and leave balances intact
Why OCTIS
They still work for you
OCTIS is the employer for compliance and payroll only. You set the work, the deliverables and the performance. Nothing changes in how your day runs.
Nothing held before day one
Global platforms commonly hold a deposit for each hire before anyone starts. We hold none. You pay for the month you use.
People who know your team, not a helpdesk
You get direct access to HR professionals and employment lawyers for everyday questions. When someone leaves, they run the notice period, the final pay and the paperwork.
One engagement instead of five vendors
An HR firm, a payroll accountant, a tax advisor, a company secretary and an employment lawyer, all behind one monthly engagement with OCTIS.
Made for hires that cannot wait for a company
Foreign companies hiring in Malaysia
You have no Malaysian entity yet. We employ your person here legally while you build the business, and they work for you as normal.
Malaysian companies whose own entity is not ready
Your own company is still being set up, and the hire cannot wait. They start now, and the team moves across when your entity is ready.
Founders testing the market
Most companies start with an Employer of Record to hire fast and test the market. When the headcount grows, you move to your own entity without changing vendor.
Everything that comes with the hire
From the day you brief us, we take on:
- OCTIS as the legal employer in Malaysia, so you need no company of your own
- A compliant Malaysian employment contract, from offer to termination
- KWSP (EPF), PERKESO (SOCSO) and EIS registration, and the monthly filings
- Monthly payroll with PCB deductions, salaries paid out on time
- LHDN compliance for your Malaysian headcount, handled by our tax advisors
- Leave, benefits and statutory entitlements, kept right under Malaysian employment law
- Onboarding, and offboarding with notice periods and final settlement
- The employer entity's company secretarial and SSM obligations, kept up by licensed company secretaries
- Direct access to HR professionals and employment lawyers for everyday questions
- A clean monthly summary, with nothing to chase
- A move into your own company when you incorporate, with contracts, payroll history and leave balances intact
HOW IT WORKS
From your brief to a hire on payroll, in four steps
01
Send us the role, the pay and the start date
Our HR and legal team prepares the compliant employment contract and handles the registrations with the authorities.
02
We onboard your hire
We issue the contract, register for KWSP, PERKESO and EIS, set up payroll and brief the employee on their entitlements. People do it, not a form.
03
You manage the work, we manage the rest
Direct the daily output as you always do. Our HR, accounting, tax and legal team runs the compliance layer in the background every month.
04
Every month, one clean summary
We pay out the salaries and file the contributions, and our tax advisors handle LHDN. You receive a monthly summary with nothing to chase.
Not sure whether this fits your hire?
Send us the role, the salary and the start date. We tell you how it would run, what stays with you, and when it makes sense to move to your own company.
Your own company later? The team moves with you
When you incorporate, your team transfers across with its contracts, payroll history and leave balances intact. We can incorporate your Sdn Bhd and act as your company secretary, then keep running the same payroll under your own entity.
Switch now
When you are ready for your own company
The same team that employs your people can set up the company, keep its records and run the payroll under it.
EMPLOYING IN MALAYSIA
What employing in Malaysia asks of you, and what we do about it
1Somebody has to be the legal employer
Without a Malaysian entity of your own, there is nobody to sign the contract or run the payroll. OCTIS is the employer on paper, so your hire does not wait for a company.
2The Employment Act 1955 applies
Contracts, leave, entitlements and termination all have to follow it. Our employment lawyers draft the contract and run the offboarding, from offer to final settlement.
3The contributions are paid to the agencies, not to us
KWSP, PERKESO and EIS are fixed by law and are the same whoever the employer is. Our payroll accountants calculate and file them every month, and our tax advisors handle PCB and the wider LHDN picture.
4Foreign nationals need an Employment Pass
It is subject to salary thresholds and immigration approval, and that approval is not automatic. Plan the start date around it, not around a promise nobody can make.
FAQ
Do my people still report to me day to day?
Yes. OCTIS is the employer for compliance and payroll only. You direct the work, set the deliverables and manage performance as you do today. The contract, payroll, KWSP, PERKESO, EIS and Employment Act 1955 side sits with us.
What happens to the team when I set up my own company?
They transfer across with their contracts, payroll history and leave balances intact. We can also incorporate your Sdn Bhd and act as your company secretary, then keep running the same payroll under your own entity.
Can I hire a foreign national through you?
Yes, through the Employment Pass route. It is subject to salary thresholds and immigration approval, and that approval is not automatic.
Do you hold a deposit before my hire starts?
No. Global platforms commonly hold a deposit for each employee before day one, plus an exchange-rate spread when it is converted back. We hold nothing before anyone starts.
What does the service cost?
The statutory contributions are fixed by law and are the same whoever the employer is. Our own fee is scoped to your hire and quoted to you before you sign. Send the role and the salary you have in mind and we quote it.
What if I need to let someone go?
Our employment lawyers run the offboarding: notice periods, final pay, the separation paperwork and the obligations under the Employment Act 1955. You brief us and we handle the process.
How is this different from a standard Employer of Record?
A standard one gives you a legal employer and basic payroll. Behind OCTIS are HR specialists, payroll accountants, tax advisors, employment lawyers and licensed company secretaries working on your account, so you get the whole back office and not only a compliance layer.