OCTIS HK • Recruitment

The right hire, without sifting through CVs

We source, interview and shortlist the people. You meet only those we are confident can do the job, and the fee is due when someone starts.

Every candidate is interviewed by our team before you see them
A shortlist of 3 to 5, each with our written assessment
If the hire leaves inside the guarantee period, we search again at no extra cost

Start my search

A smiling woman in a beige blazer shaking hands across a desk with charts and a tablet

Why OCTIS

Two colleagues at a long desk looking at a monitor with a colourful design

We interview before you do

Our team interviews every candidate first, so your time goes on final interviews with people we are confident can do the job, not on reading CVs.

A woman hands a sheet of paper to a man beside Otty, the OCTIS mascot

We reach people who are not applying

We headhunt from our network and approach people who are not job hunting, instead of waiting for applications to arrive.

A woman typing on a laptop with a cup of coffee, a heritage street outside the window

A short list, with our view on each person

You receive 3 to 5 vetted candidates, each with our full written assessment. No pile of raw CVs.

A woman in a teal top stands and shows a paper to two colleagues seated at a table

The offer and the negotiation are ours

Once you choose, we manage the offer, handle the negotiation if one is needed, and coordinate the handover to onboarding and payroll.

Two colleagues reading a ledger together by a harbour-view window

If they leave, we search again

If the hire resigns, or is let go for performance, inside the guarantee period, we run the search again at no extra cost.

Made for whoever is hiring

A woman and a man looking at a laptop together by a window over the city

Owners hiring for the first time

You have never written a brief or read a stack of CVs. Tell us the role, the team and what good looks like in 90 days, and we scope the search with you.

A smiling man in a blue shirt working on a laptop by a window overlooking a shopfront street

Small teams with no HR person

Hiring lands on whoever is free. We run the search for Hong Kong SMEs, so the owner does not spend weeks on it.

A woman in a pink blouse using a tablet beside a stack of papers

Managers with a seat to fill

Operations, finance, sales, HR or general management, in a smaller company or a larger one. Your team spends its time on final interviews, not on sourcing.

What you get on every search

From the first briefing to the offer:

Role scoping: the role, the team and what good looks like in 90 days
Active sourcing from our network, including people not job hunting
Every candidate screened and interviewed by our team
A shortlist of 3 to 5 candidates with our full written assessment of each
Interviews arranged and candidate communication handled
The offer managed, and the negotiation if one is needed
A handover to your onboarding and payroll
A free repeat search if the hire leaves inside the guarantee period

A hand signing one of several printed documents laid out on a dark table

HOW IT WORKS

From your brief to a signed offer, in four steps

A man in a navy suit at a table with binders and papers, meeting a client

Brief us on the role

Tell us who you need, the team around them and what success looks like in 90 days. We scope the search and agree a timeline with you.

A tall stack of papers marked with colourful sticky tabs

We source and screen

Our team headhunts from its network, screens every applicant and interviews the strongest. This typically takes about 2 weeks.

A man in a linen shirt reading a folded document at a desk with a laptop

You meet the shortlist

We present 3 to 5 vetted candidates with our written assessment of each. You decide who to meet, and we arrange the interviews.

A smiling man in a white shirt shaking hands with a candidate in a bright office

We close the placement

Once you choose, we manage the offer, handle any negotiation and support the handover to onboarding so the hire lands well.

Start my search

Not sure what kind of search you need?

Tell us the role. We tell you how we would run it, whether it is a standard hire or an executive search, and how the fee works for it.

Tell us the role

Tired of hiring on your own? Hand the search over

If you have been posting the role and reading CVs yourself, send us the role and whatever you have so far. We scope the search with you, then do the sourcing, the interviews and the shortlist.

Switch now

Two women shake hands at a job fair, Otty, the OCTIS mascot, holding binoculars

After the hire starts, the paperwork stays in one place

The contract and the first payroll run sit in the same OCTIS account as your search, as separate services, so nobody new has to take the hire over.

Two women going through papers with a piggy bank and Otty, the OCTIS mascot

Payroll

The first payslip, with the MPF contribution worked out.

Two women with a notebook and Otty, the OCTIS mascot, stacking coins

Accounting and bookkeeping

Your books kept on the same OCTIS system as your hiring.

Two women review a document in a corridor beside Otty, the OCTIS mascot, holding a clipboard

Company secretary

Companies Registry filings and company records, kept in order.

RECRUITMENT IN HONG KONG

What a search asks of you, and what we do about it

1One clear brief on the role

We need the role, the team and what success looks like in 90 days. We sit with you to work it out, so we search for the right person and not just a matching CV.

2The fee is agreed before we start

It is a percentage of the hire's first-year gross salary, which is the monthly pay times twelve, and it is due when someone accepts and starts.

3When the free replacement applies

If the hire resigns, or is let go for performance, inside the guarantee period of 60 or 90 days, depending on the type of hire, the search runs again at no extra cost.

4Executive search is different

Executive search is retained, so it is paid for the search itself and priced per search. The pay-when-someone-starts approach is for standard hires.

5Contract and payroll are separate services

They sit in the same account as your search, but they are not bundled into the recruitment fee.

FAQ

How does the fee work?

It is a success fee: a percentage of the placed candidate's first-year gross salary, agreed before we start the search. On standard roles there is no upfront retainer, so if we do not place someone, you do not pay. Talk to our team and we quote it from the role level and how many roles you need.

How long does a placement take?

Most roles are filled within 2 to 10 weeks, from the briefing to the offer being accepted. Our team typically sources, screens and interviews within the first 2 weeks. Senior or specialist roles can take longer, and we give you a realistic timeline when we scope the search.

What if the person I hire leaves soon after joining?

Every placement carries a replacement guarantee. If the person resigns, or is let go for performance, inside the guarantee period, which is 60 or 90 days depending on the type of hire, we run the search again at no extra cost.

Which roles and industries do you cover?

Most functions, for Hong Kong SMEs and larger companies: operations, finance, HR, sales and general management. Tell us the role and we confirm whether we are the right fit before we start.

Is executive search charged the same way?

No. Executive search is retained: you pay for the search itself, whether or not it ends in a hire, and it is scoped and priced per search. The pay-when-someone-starts approach is for standard hires.

Does the fee include the employment contract and payroll?

No. Contract drafting and payroll are separate OCTIS services. They sit in the same account as your search, so the hire does not have to be handed to someone new, but they are not bundled into the recruitment fee. Once someone starts, the employer has duties under the Employment Ordinance, MPF enrolment within 60 days, employees' compensation insurance and the Inland Revenue Department's IR56E return, and our payroll service covers them.

Is the fee based on gross or net salary?

Gross annual salary, which is the monthly pay times twelve. We agree the figure with you before the search starts.

How do you handle candidates' personal data?

Candidate details are handled under the Personal Data (Privacy) Ordinance (Cap. 486). We use them for the search they were gathered for, and we expect the same of you once a shortlist reaches your hands.

Ask your question