OCTIS HK • Registered address
Formal notices go to your registered address, and delivery there counts whether or not anyone opened it. We open and scan every letter and put it beside the deadline it affects.
Every Hong Kong company needs a registered office in Hong Kong under the Companies Ordinance (Cap. 622). It is public on the Companies Registry's record, and it is where the authorities are entitled to deliver formal documents.
A person opens your post and scans it. You read it on your phone, wherever you are. There is no mailbox you have to visit.
Because the same account tracks your filings and renewals, a notice shows up against the one it relates to. A scanned PDF in a mail inbox cannot do that.
Using a secretary's or service provider's address as the registered office is common in Hong Kong. It is a statutory address for service, not a claim about where you work.
The registers a company must keep available sit at, or can be reached from, this address, and the copies sit in your dashboard too.
Your registered address is public. A home address is fine if post is reliably opened there. If you would rather keep it private, ours takes its place.
Formal post does not wait for you to come back. We scan it the day it lands, so you read it from wherever you are.
When nobody is at a desk, the company still needs an address that someone reliably checks. That is ours.
HOW IT WORKS
Use it as your company's registered office. We lodge the change of address with the Companies Registry where your company needs one.
Notices from the Companies Registry and the Inland Revenue Department, and anything formal sent to the company, land at the address.
A person opens it the day it lands. The scan appears in your account against whatever it relates to.
The date on the letter and the deadline it affects sit in the same place, so you can act while there is still time.
If you already staff an office every working day, use that address. Tell us your situation and we tell you straight whether our address helps.
The letters that arrive are about your filings, accounts and tax. They sit in one account.
WHAT A REGISTERED ADDRESS IS
Every Hong Kong company must have one in Hong Kong, and anyone can look it up: customers, suppliers, anyone deciding whether to take you to court.
The address the authorities are entitled to deliver formal documents to. Delivery there counts whether or not it was read.
The registers a company is required to keep available are kept at, or can be reached from, this address.
It has no connection to where the business actually operates. Change where you operate and nothing happens to it. Change the registered address and it must be notified to the Companies Registry.
Where the Companies Registry charges a fee to lodge a change of registered office, the Registry charges it directly, not us.
You can, and many companies do. Two things to weigh: it becomes public on the Companies Registry's record, and it is where formal notices get delivered, so it has to be somewhere post is reliably opened. If both are fine, a home address is genuinely fine.
A person opens it and scans it the day it lands. It then appears in your account against whatever it relates to, such as an outstanding filing or a licence coming up for renewal, instead of arriving as a loose PDF for you to place. Routine post is still there, just not flagged.
No. Using a company secretary's or service provider's address as the registered office is common practice in Hong Kong. It is a statutory address for service, not a claim about where the company works from.
The change is notified to the Companies Registry and your post follows the new address.
We tell you what arrived and what it relates to, and we put it next to the deadline. Deciding how to answer a formal notice is separate, and for anything contentious you will want advice.
OCTIS's 30-day money-back guarantee covers new company incorporation and the transfer of a company secretary to us. It does not cover the registered address.
