OCTIS vs Lark vs Microsoft 365 vs Google Workspace for Malaysian SMEs
Three collaboration suites for chat, documents and meetings, and what none of them does: run the company.
Last checked · 4 sources
Otty's short answer
Lark suits teams that want chat, Docs, video meetings and no-code Base in one suite, free for up to 20 users and US$12 per user a month on Pro. Microsoft 365 suits teams built around Outlook, Excel and Teams, with 1 TB of storage per user. Google Workspace suits Gmail and Docs teams and is the only one here with ringgit prices we could confirm. None of the three keeps your books or files your tax.
Side by side
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| What matters | OCTISSdn Bhd + OCTIS | Lark | Microsoft 365 | Google Workspace |
|---|---|---|---|---|
| Entry price, per user per month | 10–30% below your current bill or their quote | US$0 Starter, US$6 Basic, US$12 Pro, billed annually | Not confirmed in ringgit | RM17.50 Starter and RM42 Standard, billed monthly |
| Billing currency | Quoted from your current bill | US$; payment in USD, SGD or JPY, no MYR listed | Not confirmed | Ringgit (RM) |
| Free option | 30-day money-back guarantee, terms apply | Starter, free for up to 20 users | Free trial | 14-day free trial |
| Storage | One shared company workspace | 100 GB on Starter, 5 TB on Basic, 15 TB on Pro | 1 TB of cloud storage per user | 30 GB pooled per user on Starter, 2 TB on Standard, 5 TB on Plus |
| User limit | One company plan, no per-seat ladder | 20 on Starter, 500 on Basic and Pro, unlimited on Enterprise | Up to 300 users on the business plans | Up to 300 users on Starter, Standard and Plus |
| Video meetings | Not a video meeting tool; keep yours alongside | 1-on-1 on Starter and Basic, 500 participants on Pro | Teams chat, calls and meetings included | 100 participants on Starter, 150 on Standard, 500 on Plus |
| AI built in | Otty AI agents built in | Base AI trial, AI Teammate; AI Meeting Notes is a paid add-on | AI chat with web grounding on Business Basic; Copilot plans cost more | Gemini in Gmail on Starter, and in Docs and Meet on Standard |
| Strongest side | Running the company: books, secretary, tax, CRM and automation | Chat, Docs, Base and approvals in one suite | Office apps, Exchange email and Teams | Gmail, Drive, Docs and Meet |
| Books, company secretary and tax | Accounting, company secretary and tax, done for you | Not offered | Not offered | Not offered |
| FX, card, account and payments | Via licensed partners | Not offered | Not offered | Not offered |
Data sources & disclaimer: Comparison data was compiled from publicly available sources — including the competitors' own published pricing and feature pages — captured on 11 November 2026. Figures reflect the typical or advertised pricing at that time and may have changed since; plans, inclusions and prices vary by provider, region and promotion. OCTIS is independent and not affiliated with the named companies; all trademarks belong to their respective owners. This comparison is provided in good faith for general information only and is not professional, legal or financial advice — please verify current details with each provider before deciding.
Which one fits you
OCTIS · Sdn Bhd + OCTIS
Choose OCTIS if the job is running your Sdn Bhd: books, company secretary, tax, CRM, AI agents and the money tools in one place, beside whichever chat suite your team prefers.
Lark
Choose Lark if you want chat, Docs, video meetings, approvals and no-code Base in one suite, and a free plan for a small team.
Microsoft 365
Choose Microsoft 365 if your team lives in Outlook, Excel and Teams and wants 1 TB of storage per user.
Google Workspace
Choose Google Workspace if your team works in Gmail and Docs and you want ringgit pricing with a free trial.
What the table does not show
What the three suites have in common
Lark, Microsoft 365 and Google Workspace all cover email, calendar, documents, storage and video meetings. They differ in how much they bundle: Lark adds Base, a no-code database with automations, and Approval in every plan; Microsoft adds the desktop Office apps and Exchange; Google adds pooled storage and Gemini. All three stop at the team's work. None of them keeps your books, acts as your company secretary or files your tax.
Lark pricing and limits
Lark lists four plans in US$, excluding tax: Starter at US$0 for up to 20 users with 100 GB, Basic at US$6 for up to 500 users, Pro at US$12 for up to 500 users with 15 TB and 500-participant meetings, and Enterprise on request. Pro and Basic are billed annually or monthly. Base limits scale with the plan, from 1,000 automations a month and 2,000 rows per table on Starter to 50,000 and 20,000 on Pro. Lark lists USD, SGD and JPY for payment, so a Malaysian company pays in a foreign currency.
Google Workspace in ringgit
Google's Malaysia page lists Business Starter at RM17.50 per user a month when billed monthly and Standard at RM42, with Plus at RM110. A one-year commitment shows RM14.60, RM35.04 and RM91.70, but the first two are an introductory offer for new customers, limited to the first 20 users for 12 months. Starter has 30 GB of pooled storage per user, Standard 2 TB and Plus 5 TB, and the plans are capped at 300 users.
Microsoft 365 business plans
Microsoft's business page lists Business Basic and Standard for up to 300 users, each with Teams, business email and 1 TB of cloud storage per user. Basic has web and mobile Office apps; Standard adds the desktop apps. We could not confirm a ringgit price: the page we read showed US$ and said some products were not available in our market. Check the price in your own market at checkout.
Where OCTIS fits
These suites help your team talk and share files, but someone still has to keep the books right, file tax and keep your company filings current. OCTIS does accounting, bookkeeping, tax and company secretary work for Malaysian companies, with a built-in CRM, workflow automation and Otty AI agents, and FX, a corporate card, an international business account and payments via licensed partners. Keep the suite you like for chat, and send us your current bills to see 10–30% off.
Frequently asked questions
Is Lark free for a small business in Malaysia?
Lark's Starter plan is US$0 per user per month for up to 20 users, with 100 GB of storage, 1-on-1 video meetings and 18 months of message history. Larger teams or group video meetings need Pro at US$12 per user a month, billed annually.
Does Google Workspace price in ringgit?
Yes. Google's Malaysia page lists Business Starter at RM17.50 and Standard at RM42 per user per month when billed monthly. One-year-commitment prices are lower for new customers on the first 20 users.
Can Lark, Microsoft 365 or Google Workspace do my accounting or company secretary work?
No. They are collaboration suites for email, documents, chat and meetings. Books, company secretary filings and tax are handled by an accountant or a service such as OCTIS.
Can I use OCTIS together with one of these suites?
Yes. Many teams keep their chat and document suite and use OCTIS to run the company behind it: accounting, company secretary, tax, a built-in CRM, workflow automation and AI agents, plus FX, a card and payments via licensed partners.
Sources
Checked on the date above. Links open the provider's or regulator's own page.